Dear Homeowners,
For some homeowners it is there first time living in a neighborhood that is apart of an association. If it is your first time or your fitth there are many things to learn about your association. What is the ARB? What are the Governing Documents, How is the budget made? There are many things to learn , so we are going to use this blog every week to educate the community. Today's blog I want to explain to you what Community Management Group does for you.
What does Community Management Group do?
With a few exceptions at some communities, your Manager serves to handle all daily operations of the Association. These responsibilities are divided into three major groups:
Financial: We work with the board to draft a zero-based budget for Board adjustment and approval. We employ a very strong Assessment collections process as refined from your recorded documents and Board policy. We disburse Association funds to vendors and utilities based upon the budget and under Board directives and policies.
Covenants Enforcement: We follow your Covenants, Board policy and reasonable interpretation to handle all aspects of Covenants enforcement and serve as a first and second line of dispute resolution should an owner take issue with a notice from the Association. Weekly site visits are made through each community and each property is compared at this time against a list of general and specific standards prepared and endorsed by your Board of Directors as drawn from your Covenants. Each community has slightly different policies concerning what is a violation, on the timeline for correction and for penalties for violations. each is addressed in accordance and some take time for owners to correct.
Most communities allow Community Management Group to conditionally waive an initial fine (but not late charges for those not timely paid) provided the violation has been cleared up and does not recur, or it may be reinstated and doubled. These requests may come to us by e-mail or letter. Most communities have a fine schedule after an initial notice is mailed of $25, $50, $100... and may eventually escalate to daily fines. In some cases, your Association may take legal action against non-compliant situations or may take other remedial action at owners expense, the cost of which may be assessed against your Association account and is collectible as Assessments.
Common Area Maintenance: Your Manager works with third-party, outside vendors for maintenance of all common areas, including ponds, pools, docks, amenity buildings, gates and other structures, plus all landscaped grounds. We set schedules for seasonal plantings and mulch and groundcover application. These are purely ongoing maintenance considerations. Your Manager cannot undertake enhancements to the existing amenities without specific Board approval. The Board needs to have BUDGETED for the enhancement as there are finite funds available for the Association operations. Special Assessments may be required for non-budgeted enhancements.
Please stay tuned for more educational information and Community updates!!!!!!!!!!!!
Aaron Hettesheimer
Community Manager
